About us

NoPalm Ingredients produces fermentation-based yeast oils & fats, made from agri-food waste streams that are perfect substitutes to palm and other vegetable oils in food, cosmetics, and home care products. Our products offer a two-sided solution that reduces both the use of palm oil and food waste.

Founded in 2021, NoPalm Ingredients is on a mission to challenge companies and product manufacturers to implement our local, circular, and sustainable oils as an alternative to palm oil.

By upcycling agri-food side streams into circular yeast oils, we are making a worldwide environmental impact, contributing to a waste-free world, decarbonizing the entire value chain with 90% less greenhouse gas emissions, and limiting the impact on natural habitats as we reduce land-use by 99%.

About the role

As Office Manager, you’ll be at the center of NPI’s operations — ensuring everything from office facilities to culture initiatives runs seamlessly. Your responsibilities will span across five core areas:

Office & Facilities Operations

• Keep our workspace running smoothly, professional, and welcoming for the whole team.

• Ensure compliance with health, safety, and regulatory standards across office and lab areas.

• Greet and support key visitors—investors, partners, and stakeholders—with warmth and professionalism.

• Develop and refine scalable office policies to support our growth.

People & Culture Partnership

• Lead onboarding and relocation experiences for new hires.

• Partner with leadership on team engagement and culture-building initiatives.

• Run company-wide surveys and feedback loops.

• Coordinate recruitment logistics (interview scheduling, postings, and candidate experience).

Finance & Admin Support

• Handle invoice processing, payroll coordination, and expense tracking.

• Keep HR records and people operations running smoothly.

• Collaborate with Finance and Leadership to improve reporting and cost tracking.

Tech & Infrastructure Support

• Support hybrid and remote collaboration with reliable office tech.

• Coordinate with IT partners to maintain secure, efficient systems.

• Anticipate infrastructure needs as we scale.

Event & Project Coordination

• Plan and run team events, offsites, and company-wide gatherings.

• Support strategic, cross-functional projects that improve how we work.

• Manage documentation and compliance for contracts, NDAs, and MTAs.

• Manage travel and logistics for teams travelling abroad for work

About You

You’re an experienced and proactive Office Manager who thrives in a fast-paced, ever-evolving environment. You love being the connective tissue of a growing company—balancing structure with flexibility and creating spaces (physical and cultural) where teams can do their best work. You’re equal parts organizer, communicator, and problem-solver.

You take pride in creating smooth processes behind the scenes and have a natural instinct for anticipating what a team or leader might need before they ask. Whether you're managing onboarding, setting up IT systems, or planning a company event, you bring a sense of ownership, attention to detail, and warmth to everything you do. You get it: we hire for attitude.

What you bring:

• 3–5 years of experience in an Office Manager, People Ops, or Operations role—ideally in a dynamic, scaling environment.

• Strong organizational and multitasking skills—you can keep multiple plates spinning without dropping the details.

• Excellent interpersonal and communication skills, with the ability to engage with colleagues at every level.

• Familiarity with modern workplace tools (e.g. Microsoft Teams, Leapsome, Homerun, or similar), and excitement about leveraging tech to boost productivity.

• A hands-on mindset—no task is too small or too big if it helps the team thrive.

• A strong sense of discretion and professionalism, especially when handling confidential or sensitive information.

Bonus if you also have:

• Experience coordinating recruitment or people processes.

• Interest in sustainability, biotech, or working with mission-driven teams.

What's in it for you?

• Being part of a fast-growing purpose-driven start-up where you can make an impact from day 1

• Competitive salary

• Participation in our Stock Appreciation Rights (SARs) plan

• 25 days of vacation allowance

• Commuting allowance

• Pension plan

• Flexibility in working from home / working in the office

• Team outings and monthly get-together’s

• Great coffee